The CDC now is issuing a Level 2 travel advisory nationwide and recommending that all gatherings of 50 or more people be cancelled or postponed for the next eight weeks. Mayor Holt Oklahoma City came out with a similar statement Sunday https://www.news9.com/story/41897408/state-of-emergency-declared-in-oklahoma-city-due-to-coronavirus for meetings held in the Downtown area where the Sheraton Hotel is located.
Please cancel any travel arrangements for the Region 5 Annual Meeting and Student Leadership Conference competitions. For the Sheraton Hotel you will need to cancel your individual reservations either online or by calling central reservations at 1-800-325-3535.
At this time we are still making arrangements to conduct the Green Technologies conference at a later date.
Sorry for any inconvenience in these extraordinary times.
We would like to express our concern and support for all the members of the IEEE community, staff, families and all others affected by the global health crisis.IEEE, Region 5 and the OKC Section have been monitoring the developments with regard to the COVID-19 pandemic. The safety and well-being of all conference participants is our first priority. As we are committed to supporting the author community during this time, please know the following options that will support a pathway to publication for authors are available in the event a conference is canceled, postponed, or changed to a virtual conference:
- we can publish non-presented papers at the request of the Chair, with concurrence from sponsor(s) as well as Conference Committee.
- we can publish papers presented virtually – no special review needed as it would be considered presented.
If the peer review and final program are done, but the physical program is deferred – but in year,
- we can publish as usual at the time of the physical or virtual event.
- we can publish prior to the face to face event to support authors if timeliness matters.
2020 IEEE OKC Section Chair