The CDC now is issuing a Level 2 travel advisory nationwide and recommending that all gatherings of 50 or more people be cancelled or postponed for the next eight weeks. Mayor Holt Oklahoma City came out with a similar statement Sunday https://www.news9.com/story/41897408/state-of-emergency-declared-in-oklahoma-city-due-to-coronavirus for meetings held in the Downtown area where the Sheraton Hotel is located.

Please cancel any travel arrangements for the Region 5 Annual Meeting and Student Leadership Conference competitions. For the Sheraton Hotel you will need to cancel your individual reservations either online or by calling central reservations at 1-800-325-3535.

At this time we are still making arrangements to conduct the Green Technologies conference at a later date.

Sorry for any inconvenience in these extraordinary times.

Note to Authors:
We would like to express our concern and support for all the members of the IEEE community, staff, families and all others affected by the global health crisis.IEEE, Region 5 and the OKC Section have been monitoring the developments with regard to the COVID-19 pandemic. The safety and well-being of all conference participants is our first priority. As we are committed to supporting the author community during this time, please know the following options that will support a pathway to publication for authors are available in the event a conference is canceled, postponed, or changed to a virtual conference:

Sorry for any inconvenience in these extraordinary times.
  • we can publish non-presented papers at the request of the Chair, with concurrence from sponsor(s) as well as Conference Committee.
  • we can publish papers presented virtually – no special review needed as it would be considered presented.

If the peer review and final program are done, but the physical program is deferred – but in year,

  • we can publish as usual at the time of the physical or virtual event.
  • we can publish prior to the face to face event to support authors if timeliness matters.
Thank you for your support of our shared mission.
Authors  and Co-Authors Accepted will be sent an email through EasyChair shortly with an option to publish.

Robert Scolli
2020 IEEE OKC Section Chair
ieeeOKC.org

2020 General Chair
IEEEGreenTech.org
R5conferences.org

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